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Smart Meeting Room · Scheduling Display Series
Meeting Room Scheduling Display for Smarter Offices
A wall-mounted meeting room scheduling display that shows whether a room is free, reserved or occupied — and lets employees book, extend or release it right on the touchscreen. Available from 8″ to 21.5″, with LED status lighting and PoE single-cable installation.
8″ – 21.5″
Real-Time Status
Tap-to-Book
LED Indicator
PoE Ready
CE
FCC
RoHS
Hero image — 13.3″ meeting room scheduling display mounted outside a meeting room door
alt="13.3 inch meeting room scheduling display wall mounted outside a meeting room door, showing room availability"
Why Choose
A Room Booking Display That Ends the “Is This Room Free?” Guesswork
One glance at the door tells your team everything — availability, the meeting in progress, and what is coming next. No calls, no calendar cross-checking, no double bookings.
Real-Time
Room Availability at a Glance
Colour, icon and text instantly show whether the room is available, reserved or occupied.
3 Taps
Instant Room Booking
Book, extend or release a meeting room directly on the touchscreen — no app, no login queue.
Now + Next
Clear Meeting Schedule
Current and upcoming meetings, room name, subject and duration — readable from a few steps away.
RGB
LED Status Indicator
Green, red and blue status lighting tells people the room state before they reach the door.
Calendars
Smart Calendar Integration
Connects with compatible calendar and room-booking platforms for centrally managed scheduling.
1 Cable
PoE Single-Cable Install
Power and data travel over one Ethernet cable, cutting wiring work at every meeting room door.
Features
Built Around the Way People Actually Use Meeting Rooms
Six capabilities that turn an empty wall outside the door into a smart meeting room display and a self-service booking point for the whole floor.
Real-Time Availability
Real-Time Room Availability — Free, Reserved or Occupied
The screen polls your booking system and reflects the room state the moment it changes. Colour blocks, status icons and plain-language labels make the answer unambiguous, so nobody has to open a laptop or interrupt a meeting to find out.
3 statesavailable · reserved · occupied
Livestatus sync from the door
Screen showing the three room states — green, amber and red
alt="meeting room scheduling display showing real-time room availability in green, reserved and occupied states"
Fast Booking
Fast Room Booking — Reserve, Extend or Release on the Spot
Walking past an empty room? Tap the panel, pick a slot and it is booked. Running long? Extend the meeting from the same screen. Finished early? Release the room so someone else can use it. Every action writes back to the central system, keeping the whole floor in sync.
Bookpick a slot and confirm
Extendadd time mid-meeting
Releasefree the room early
Booking flow on the touchscreen — slot selection and confirmation
alt="touchscreen room booking flow on a meeting room booking display panel"
Touchscreen
An Intuitive Touchscreen Interface Anyone Can Use
A responsive capacitive touchscreen replaces the passive door plate. The interface is designed for standing, one-handed use — large targets, short paths and no training required. Touch points and glass finish are matched to the size you select.
Capacitiveresponsive multi-touch
Glove-friendly UIlarge, simple tap targets
Close-up of the touchscreen interface and finger tap
alt="capacitive touchscreen interface of a room scheduling panel being tapped by a user"
Schedule Overview
Meeting Schedule Display — Current and Upcoming, Side by Side
Each panel shows the meeting in progress and the next one booked, with room name, subject, start time and duration. Colleagues can see at a glance how long a room will be busy, rather than walking in on a session already underway.
Nowcurrent meeting details
Nextupcoming booking
Day schedule view — current and next meetings listed
alt="meeting schedule display showing current and upcoming meetings outside a conference room"
LED Indicator
LED Room Status Indicator — Readable Down the Corridor
An integrated RGB status light communicates room state from a distance, so people can route themselves before reaching the door. Typical mapping is green for available, red for occupied and blue for reserved, and it can be aligned with your own booking rules.
Greenavailable
Redoccupied
Bluereserved
LED status light glowing on the panel edge
alt="LED room status indicator on a meeting room scheduling display glowing green for available"
Integration & Install
Calendar Integration and a Slim Wall-Mounted Footprint
The device is designed to connect with common calendar and room-booking platforms, so bookings stay centrally managed instead of living in two places. On the wall, the low-profile housing sits flush beside the door frame — and on PoE-enabled models, a single Ethernet cable delivers both power and data.
Calendar synccompatible platforms
PoEpower + data, one cable
Wall-mountslim, door-side profile
Wall-mounted panel beside a door with a single PoE cable run
alt="wall mounted meeting room tablet installed beside a door with PoE single cable connection"
Specifications
Meeting Room Scheduling Display — Key Specifications
One hardware family, six screen sizes and a shared software behaviour, so a single deployment can cover every door on the floor.
| Parameter | Specification |
|---|---|
| Display & Sizes | |
| Available Screen Sizes | 8″ · 10.1″ · 13.3″ · 15.6″ · 18.5″ · 21.5″ |
| Touchscreen | Capacitive multi-touch |
| Recommended Orientation | Portrait (door-side wall mounting) |
| Room Status & Booking | |
| Status Display | Available · Reserved · Occupied — shown by colour, icon and text |
| Booking Actions | Book · extend · release, written back to the central booking system |
| Schedule View | Current meeting + next meeting, with room name, subject, start time and duration |
| LED Status Indicator | RGB indicator — green (available) · red (occupied) · blue (reserved) |
| Connectivity & Power | |
| Network | Wi-Fi · Ethernet (RJ45) |
| Power over Ethernet | Supported on PoE-enabled models — power and data over a single cable |
| Installation & Compliance | |
| Mounting | Wall-mounted, door-side low-profile housing |
| Housing | Slim metal housing, black standard |
| Certifications | CE · FCC · RoHS |
Panel resolution, brightness, touch points and processor platform are configured per model and per project, so they are intentionally not listed as fixed values. Contact our sales team for the full datasheet — tell us your screen size and the booking software you plan to run, and we will confirm the exact specification before you order.
CE
FCC
RoHS
Sizes
Choose the Right Screen Size for Every Door
From compact 8″ panels beside a single-door meeting room to 21.5″ displays in a shared lobby. Detailed per-model dimensions are available on request.
| 8″ | Phone booths and compact single-door rooms |
|---|---|
| 10.1″ | Standard single-door meeting rooms |
| 13.3″ | Meeting rooms and small conference rooms |
| 15.6″ | Conference rooms with higher foot traffic |
| 18.5″ | Shared floor entrances and larger rooms |
| 21.5″ | Lobbies, combined rooms and high-visibility areas |
Send us your floor plan and room list — we will recommend a size mix and provide the matching dimension drawings.
Dimensional drawing — front / side / rear view with mounting hole positions
alt="meeting room scheduling display dimensional drawing with mounting hole positions and measurements"
Applications
Where Room Scheduling Panels Earn Their Place
Anywhere shared rooms are booked by more people than can see the calendar — this meeting room scheduling display turns the door into the source of truth — a simple meeting room display every colleague can read at a glance.
Corporate office corridoralt="meeting room scheduling display outside a corporate office meeting room"
Corporate Offices
Give every floor a consistent, self-service way to find and claim a free room.
Conference room entrancealt="conference room display panel mounted at a conference room entrance"
Conference Rooms
Acting as a conference room display, it shows current and next meetings so latecomers know exactly what is running.
Small meeting room dooralt="room booking display on a small meeting room door"
Meeting Rooms
Let people book and release small rooms on the spot instead of holding them idle.
Training room entrancealt="room scheduling panel beside a corporate training room"
Training Rooms
Manage longer sessions and recurring blocks without clashing with other bookings.
Coworking space booking pointalt="meeting room booking display in a coworking space"
Coworking Spaces
Let members book shared rooms without staff involvement or a reception desk stop.
Business centre receptionalt="room scheduling panel in a business centre lobby"
Business Centers
Present a professional, organised front desk for bookable client meeting space.
Hotel meeting flooralt="meeting room display outside a hotel conference room"
Hotels
Coordinate multi-room conference floors and event bookings with clear signage.
University seminar roomalt="room booking display outside a university seminar room"
Universities
Publish timetables and free slots for seminar rooms and study spaces at the door.
Accessories
Everything Needed to Install and Commission
Mounting and network parts are supplied or sourced with the panel, so your facilities team can complete a door in one visit.
Wall-Mount Bracket
Slim door-side bracket with screw template
PoE Injector / Switch
Single-cable power and data for PoE models
DC Power Adapter
For installations without PoE availability
Ethernet Cable
Cat5e / Cat6 patch lead for network and PoE
Screws & Template
Fixings and drilling template for drywall or glass
FAQ
Common Questions About This Room Booking Display
The questions facilities, IT and procurement teams ask most often before a meeting room scheduling project.
What is a meeting room scheduling display?
A meeting room scheduling display is a wall-mounted touchscreen installed outside a meeting room door. It shows in real time whether the room is available, reserved or occupied, and lets employees book, extend or release the room on the spot — removing the back-and-forth of checking calendars or walking to the room. Many teams treat it as a digital meeting room sign and the front end of a meeting room reservation system.
Which screen sizes are available?
Our room scheduling panel is available in 8-inch, 10.1-inch, 13.3-inch, 15.6-inch, 18.5-inch and 21.5-inch sizes. Smaller sizes suit single-door meeting rooms where a compact meeting room tablet fits beside the door, while larger sizes work well for entrances, shared floors or combined rooms. Contact us with your floor plan and we will recommend the right size.
Can it integrate with Microsoft 365 or Google Workspace?
The device is designed to connect with common calendar and room-booking platforms — whether you run a Microsoft 365 or Google Workspace conference room scheduler, or a dedicated room scheduling system — so that bookings are managed centrally. Exact platform support depends on the software configuration of your project — please share the systems you use and we will confirm compatibility before you order.
Does this room booking display support PoE?
Yes. PoE (Power over Ethernet) is supported on PoE-enabled models, so a single Ethernet cable carries both power and data. This significantly reduces cabling work at each meeting room door. Wi-Fi and standard Ethernet connectivity are also available.
Why does the screen need an LED status indicator?
The LED status light lets people read room availability from a distance, before they reach the door. Typical colour logic is green for available, red for occupied and blue for reserved, and the mapping can be configured in your meeting room scheduler and aligned with your internal room-booking rules.
Can you supply custom branding, minimum order quantity and lead time?
Yes — we support OEM and ODM projects, including logo branding, housing colour and software customisation. We accept both sample orders and bulk volume. Minimum order quantity and delivery lead time depend on the configuration and quantity, so contact our sales team with your requirements for a confirmed quote.